- Vendor Registration
Potential vendors are encouraged to register with the City of Doral’s Procurement Division through the Vendor Registration webpage. This will place you on the City’s bidders list who will receive an email when a bid is released, regardless of the goods or services requested.
- Vendors’ Goods and Services
Vendors are encouraged to provide information on their goods and services by sending PDF brochures, catalogs and webpage links to the Procurement Division at email@example.com. These emails will be shared with the appropriate City Departments for their review. If there is an interest, the vendor may be contacted for more information or to set up an appointment.
- Visits and Appointments
Appointments are required and will help you to complete your business with a minimum of lost opportunity. We suggest that initial visits be somewhat general, giving us an introduction to you and your product lines or services. Subsequent visits are ideal opportunities to explain in detail a single item or service that you provide. Line cards, catalogs, samples and price lists are always helpful.
Samples may be requested by the City for the purpose of product evaluation. All samples should be submitted to the Purchasing Division at the address below unless we instruct otherwise. Samples should be clearly marked “Sample” and be clearly labeled with complete instructions for use. It is understood that samples will be provided at no charge to the City.
It is the policy of the Purchasing Division to seek verbal quotations, whenever possible, within the scope of efficient operation. In the normal course of events, we will seek to obtain at least three quotations for goods or services up to $5,000.00 and we will obtain three written quotations for goods or services priced from $5,000.00 to $15,000.00. Anything in excess of $15,000.00 must be through the sealed formal bid process. These rules may be effected by such things as time factor, sole/single source items, previous purchase information, etc.
- All Formal Bids are advertised in the Demand Star, and the Procurement Division’s Bid Page. Registered vendors will receive an email when formal bids are released.
- Formal sealed bids are required for goods or services whose price exceeds $15,000.00 and must be submitted in accordance with the terms of the Bid process.